How to write the “response letter”?
At: 2012/8/31 14:43:00 by admin

It would be really a piece of good news if you can receive a revise letterfrom the COL editorial office. This means your manuscript is very close to being published. However, a bad response letter could ruin your good luck. Well then, how to write a perfect response letterto make the reviewers and editors happy?

Firstly, you should be aware of that the response letterwill be read by the assistant editors, topic editors, and sometimes the former reviewers, one after another. Most of the time, none of them want to pay a lot of time on one single revised manuscript. Meanwhile, the response letterundertakes the liaison role whose main job is to connect the revised paper with the reviewerscomments and the original paper. People expect that when they scan the response letter, they could know the whole story including the sections of what are the questions raised by the reviewers?, How did the authors answer these questions?, and Where did the revisions locate in the manuscript corresponding to each question? 

Here aresome TRICKS from the editorial office.

1.      Answer the reviewers questions itemby item. Please avoid mixing all the questions together, and answering them by your own logic order.

2.      Please be serious with the reviewers questions.Try to avoid simply using Ok or Yes to answer all the questions. At least you should write where you did the changes in the manuscript corresponding to the current question.

3.      You should read your responding letterover and over. Try your best to exclude the typos and grammatical mistakes.  

For your reference, we put a template of theresponding letter at the end of this article. 

Template------------------------------------------

 

Thanks for the comments on my manuscript "Title" (No.). We appreciate and accept the modification suggestions and have revised the manuscript accordingly. The revised parts are shown in boldface type. The detailed responses to the reviewers’ comments are presented as follows:

 

Reviewer 1

Comment 1:

Copy theoriginal comment

Response 1:

Give your response here. In the revised manuscript, such modification was made (see page XXX).

 

Comment 2:

Copy the original comment

Response 2:

   Give your response here. In the revised manuscript, we have modified ….. (see Figure XXX).

 

Reviewer 2

Comment 1:

Copy the original comment

Response 1:

        Your response (see page XXX)

 

Comment 2:

        Copy the original comment

Response 2: (if you do not agree with the reviewer’s opinion, you could defend for yourself like this.)

There is no contradiction between the results shown in Fig. XXX and the inset of Fig. XXX. The reason is presented as follows:

 

Comment 3:

Response 3:

  

Comment 4:

Response 4:

.

.

.

 

Sincerely yours,

xxxxxx